On June 23, 2016, the Governing Council of the University of Toronto approved a new Policy on Open, Accessible, and Democratic Autonomous Student Organizations. The Policy is the result of more than two years of consultation, and confirms the principle of the autonomy of campus groups and student societies, describes principles to guide their open, accessible, and democratic functioning, and establishes a complaint and resolution process to respond to conflicts that cannot be resolved at the society level. This process includes a Complaint and Resolution Council for Student Societies (CRCSS), a new forum to resolve disputes between students and the societies that represent them. Section B outlines the complaint and resolution process, including information about the Chair.  Specifically, Section B.II states:

The CRCSS Chair will be a University of Toronto faculty, staff or alumni member appointed by the University Affairs Board on the recommendation of the University Affairs Board Striking Committee with experience in dispute resolution. The Chair of the CRCSS shall be appointed for a term of two years and may be re-appointed. The term shall begin on July 1.

I write regarding the nomination process for selecting the Chair of the CRCSS under the Policy. The Office of Appeals, Discipline, and Faculty Grievances (ADFG) has been asked to create and facilitate a nomination process. We are pleased to assist in supporting this important process. The ADFG Office assists in administering the University’s internal quasi-judicial processes, and is neutral in its function.

Process

I strongly encourage you to consider either nominating someone, or forwarding this form to others who might consider being nominated. Self-nominations are welcome. Both self-nominees and those nominated by others will be required to complete and submit a nomination form. Each form, when submitted, will be sent directly to me, and will be considered in confidence.

If a nominee is being nominated by someone else (a “Nominator”), the nominee is not required to submit a cover letter, as the Nominator will be required to send a letter of support directly to me at christopher.lang@utoronto.ca. For self-nominations, a cover letter is required and can be attached to the form. All forms and letters are due by Monday, March 27.

Requirements

Nominees must have demonstrated experience in dispute resolution. Details of that experience, including the number of years the nominee has worked or volunteered in dispute resolution, should be outlined either in the application form, cover letter and/or CV. Nominees must be a University of Toronto faculty, staff member, or alumnus. Please note that nominees must not be a University of Toronto student at any point during the term of appointment, which will run from July 1, 2016 to June 30, 2018. As this is a newly created role, nominees must understand that the expected time commitment cannot be predicted in advance.

As Director of the ADFG Office, I will create a shortlist of nominees based on the qualifications as outlined, to be forwarded to the Striking Committee of the University Affairs Board for consideration. Depending on the number and qualifications of those nominated, my goal is to forward at least one nominee from each constituency to the Striking Committee. From this list, a recommended nominee(s) will be forwarded by the Striking Committee to the University Affairs Board for approval. Only the individual(s) being recommended to the University Affairs Board for approval by the Striking Committee, will be contacted by the Secretary of the University Affairs Board.

Timeline

• March 9 – Call for Nominations
• March 27 – Nominations Due
• Early-April – Office of Appeals, Discipline, and Faculty Grievances creates Nominee Short List
• Mid-April – Striking Committee decides which Nominee(s) to forward and recommend to the University Affairs Board
• May 1 – Chair is chosen by the University Affairs Board

Any questions or concerns should be directed to:

Tracey Gameiro
Associate Director, Office of Appeals, Discipline, and Faculty Grievances
Office of the Governing Council
tracey.gameiro@utoronto.ca